Hello colleagues,
We do payroll for over 50 clients and need to order a significant amount of vouchers. I have done it in the past but can’t remember how.
Today I called CRA to order payroll vouchers and the agent said the maximum CRA can send us is 9 vouchers at a time.
I tried to order online, through Rep a Client, but don’t know where the option of ordering payroll vouchers is.
Any guidance will be appreciated.
I i have done in the past when this happens. I get the max that they allow me to get then I keep 1 or 2 of the copies back and make my own by photocopying both sides of the form. Both Cra and the bank will accept the forms being photocopied as long as it is copied on both sides of the paper.
I do not understand why you need the vouchers. I do payroll, but all but one of my clients use electronic payments through their online banking system.
One client has linked PLOOTO to their bookkeeping system (XERO) and the two systems deal with the payment internally.
For the last holdout, they attach a cover letter to the cheque and mail it to the CRA. The CRA will prepare the voucher in house based on the cover letter.
Thank you all for your replies. We spoke to another agent from CRA and they will mail us enough vouchers.
We colect the money from our clients (plus our fees) and remit it to CRA.
I could suggest two other solutions which I think might be a bit simpler.
First option, use your own online banking system and setup each of your payroll client’s business number as a payee. Still might be a bit tedious with 50 plus clients.
Second option, use a service like TelPay. You would setup each of your payroll client’s business numbers in the TelPay software then create a file to upload to TelPay with all the details. After the upload you send a single payment to TelPay for the total of all the remittances for all payroll clients and they sent the money to each of the payroll accounts. Boom, done.
Jim
As of May 31, 2023, you cannot use the Interac system via CRA MyPayment option since most of the banks have discontinued Interac (only holdout is TD). I bank with RBC, they’ve rolled out a tax payment option where you can enter a business number and the the specific account, which would be saved as data. I believe you can also write a name for the payment account. Only negatives I have is that RBC charges $2 per payment made to the CRA.
I believe that is a third party called “Can-Act Payment System” which is available through online banking with any of the banks… although each bank calls it “Tax Filing Service” or some similar name.
There is a 1 time set up charge of $25.00 to register, then it costs $2.00 per transaction. You can register and pay as many different source deduction accounts, GST/HST accounts, corporate tax accounts, and countless other federal and provincial programs as you want. We have around 25 separate client accounts set up in our own payment system, with most of our other clients having the service set up in their own online banking.
There are a couple of small annoyances with the service… you need to initiate a payment at least 1 day before the actual due date (they need 24 hours to process a payment), and (other than with Scotiabank) when you log out of the Can-Act payment system you do not get returned to your online banking.
If you are using the service to remit GST/HST you can actually use the service to file your GST/HST return and pay at the same time.
I’m not sure how I could ever go back to paying client remittances with those paper cards at the bank.
I wouldn’t recommend this practice without seeking tax and legal advice
It sounds like it may require trust return filings for each of those clients that you are holding funds ‘in trust’ for their remittances
And you need a good contingency plan in event the individual in charge of making those remittances is incapacitated and unable to remit those client funds
And, now that you’re receiving your client’s money and paying it out, I think you’re caught as a reporting entity under FINTRAC.
just like your lawyer, ADP, and Ceridian … lol 
The road in the rear view mirror is considerably longer than the path in front of me. We have been doing this for a very long time without incident, and know the financial position of our clients. Years ago when it became a hassle making all these government remittances at the bank on behalf of our clients it was suggested a mixed trust account was the way to go. Anyway, I’m good with the risk.
Order payroll remittance vouchers online (up to 9 at a time):
https://apps.cra-arc.gc.ca/ebci/cjcf/fpos-scfp/pub/rdr?request_locale=en_CA
This is not via RAC - it’s open to everyone. Scroll to the bottom, and enter RC107 in the search box:
Then check the box under “Select” and click the “Next” button. Don’t click the “…link to view and print…” Doesn’t get you anywhere.
Hope that helps!
